You may have a problema when you have family from Oklahoma and family from Manhattan meeting in your wedding in Puerto Vallarta; Unless you plan properly: You will have trouble finding the one size fits all hotel. So we have some suggestions for booking rooms for weddings that have such a variety of guests so you can all be happy together.
Wedding Venues that are private such as Martoca Beach Garden do not need to be booked in a package and therefore your guests can stay anywhere they like. The idea is for you to help them locate the ideal hotels or condos that fit your logistical requirements and their budgets and styles. For those who like a private chef and not commercial all-inlcusive properties they can stay in condos. As for those with kids and who do not want to cook at all there are All-inclusives with entertainment for kids. The main point is that private venues have the huge advantage over hotels of not restricting your guests to book a minimum amount of rooms at the hotel. So, how o we suggest you keep everyone happy? You stay out of it and give them suggestions!
So for those who want to be independent and want to feel as a native: Offer them some villas or condos or non-all inclusive hotels which in Martoca's case we have them all around us and can be easily found with our services or you can do it on your own with Homeaway.com or airbnb.com etc. Also normal European style hotels (serve breakfast only) are available.
For those who want convenience for the whole family I suggest All-Inclusives. There are basically two types of hotels that are recommended for your guests: The typical nice 4 to 5 Star range All-Inclusive or the Luxury upscale All-Inclusives. The family oriented typical 4 to 5 star typical package hotels which range from 110 to 240 USD per night per person such as RIU Hotels, Melia, Hilton, Westin, etc. OR, the Luxury All-inclusive which is more for people who want upscale food and Top Shelf Alcohol Brands that cost about 270 pp per night up to 450 or more. i.e. Four Seasons, St. Regis and Local brands are Grand Velas and Villa La Estancia in Nuevo Vallarta area.
For those adventurous budget hawks, I suggest you offer them the Condos on HomeAway.com and let them cram in or a 3 star All-Inclusive. Usually these are the young guys who do not mind accomodations and just want to be in the party area. It is important to care for your elder and yourger crowd. I suggest to know your guest list and with this you will be able to offer them a good selection that can accomodate all tastes and budget.
So in conclusion you must follow these rules for finding accomodations for your guests in your private destination wedding in Bucerias or Vallarta area (or anywhere for that matter):
- Know your Guest List so you can know their limitations and taste and try and find common ground
- Do not book the rooms for them or put your credit card down for them because you may be stuck with the bill or will have chargeback problems if they cancel or break somehting etc. Just avoid this: Use a travel agent or let the hotel handle it directly. Just find the hotels and negotiate rates and then step aside!
- Ideally all guests will stay in the same location, but if the budgets are not equal or tastes are too different offer 3 options as explained above: Private Condos and villas, 3,4,5 Star hotels/All-Inclusives or go with Upscale hotels/All-Inclusives.
- Logistically it is ideal to have all guest accomodations to be within a mile from each other so the transportation can work properly and fluently; and of course it is cheaper to have only one pick-up and drop-off location.
DO NOT take personal responsability for accomodation reservations and dealings. Spare yourself!
The MOST important thing when booking accomodations for guests is to NOT take responsability for the rooms and hotels. You have enough stress. Just point them in the right direction and give them the terms you negotiated (Or we did for you) and from there let your guests decide which ones they like and if not any then let them go elsewhere. Your job was finished when you gave them the suggestions. Believe me. You do not want to be dealing with 4 hotels for 60 guests or 150 guests. I suggest you like they are on their own as far as the hotels.
Of course, it is easier when they are smaller parties or if all guests are all in one hotel or condo complex; But we all now that not everyone can afford or not all guests will like what everyone else likes, so that is the beauty a private venue gives you. It gives you freedom for you and your guests to book wherever they like and therefore you are stress free and you probably will have more of your loved ones at your party because you will not force them out with high rates or limited accomodation options.